CYCE

CYCE

Privacy Policy

[Draft — to be reviewed by CYCE]

Last updated: [date]

1. Who we are

This website is run by Cercle de Yoga de la Commission Européenne asbl (CYCE), a non-profit association under Belgian law, [registered office address], company number [BCE/KBO number].

CYCE is the controller of the personal data described below. Contact: hr-cercle-de-yoga@ec.europa.eu.

CYCE is run entirely by volunteers. We only collect what we need to run the club.

2. What we process, why, and on what basis

  • You visit the website — Data: IP address, browser type, pages requested (technical server logs) · Purpose: Operating and securing the website · Legal basis (GDPR art. 6): Legitimate interest (6.1.f) · How long: Up to [30] days
  • You email us — Data: Your email address, name and message · Purpose: Answering you · Legal basis (GDPR art. 6): Legitimate interest (6.1.f) · How long: As long as needed to handle your request, then [1 year]
  • You become a member (registration form on EUSurvey + bank transfer + email) — Data: Name, email, status (staff / retired / family member / trainee / interim), payment details from your transfer · Purpose: Managing your membership, sending the timetable, passwords and membership card · Legal basis (GDPR art. 6): Membership contract (6.1.b) · How long: Membership year + [2] years for accounting (Belgian law may require longer for accounting records)
  • You sign up for a workshop (EUSurvey) — Data: Name, email, member / non-member, payment · Purpose: Organising the workshop · Legal basis (GDPR art. 6): Contract (6.1.b) · How long: Until the end of the workshop year
  • You accept statistics cookies — Data: Pseudonymous usage data (Google Analytics 4) · Purpose: Understanding which pages are useful · Legal basis (GDPR art. 6): Consent (6.1.a) · How long: 14 months
  • You accept external media — Data: Data the provider collects when you play a video (Vimeo) or show a map (Google Maps) · Purpose: Showing videos and maps · Legal basis (GDPR art. 6): Consent (6.1.a) · How long: See the provider's policy

We do not sell your data, and we do not use it for advertising.

3. Forms run by the European Commission

Our membership and workshop forms use EUSurvey, a tool operated by the European Commission. The Commission processes the data you type into the form under Regulation (EU) 2018/1725 and its own privacy statement. CYCE receives your answers to manage your membership or registration.

4. Who else handles the data

  • Website hosting: Vercel Inc. (server logs).
  • Website content management: Sanity (text and images of the site — no visitor data).
  • Videos: Vimeo (only when you play a video, after consent).
  • Maps: Google (only when you show a map, after consent).
  • Statistics: Google Analytics 4 (only after consent).
  • Email: the mailbox hr-cercle-de-yoga@ec.europa.eu is hosted by the European Commission.

Some of these providers are based in the United States. Transfers rely on the EU–US Data Privacy Framework or on the European Commission's standard contractual clauses.

5. Your rights

You can ask to access, correct or delete your data, to restrict or object to its use, and to receive it in a portable format. Where we rely on your consent, you can withdraw it at any time. For cookies, use the "Cookie settings" link at the bottom of every page.

Write to hr-cercle-de-yoga@ec.europa.eu. We answer within one month.

You can also lodge a complaint with the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit), Rue de la Presse 35, 1000 Brussels — www.dataprotectionauthority.be.

6. Changes

We will update this page if our practices change. The date at the top shows the latest version.